Placing Material on Course Reserves

Guidelines for Instructors

  • When submitting Reserves, please complete a Reserves Request Form.
  • Refer to Reserves Guidelines for specific directions on how to place materials on library Reserves.
  • Please allow 5-7 working days for materials to be processed. Materials are processed on a first-come, first-served basis in the order they are received.
  • A maximum of 5 copies per title will be accepted. If an electronic copy is requested (E-Reserve), only 1-2 paper copies will be made available in the library.
  • All Biola materials must be retrieved from the shelves by the submitting department or individual and brought to the Reserve Desk for processing.
  • Please evaluate your materials before submitting them by referring to Copyright Requirements.
  • Please do not submit course packs or course readers to be placed on Reserve. Such materials should be processed through the Biola Bookstore where appropriate copyright clearances may be obtained and issued.
  • No more than 10% of a book or a single article from a journal or publication may be placed on reserve as an individual item. See Copyright Requirements for additional information.
  • Personal copies may be prepared by library staff with the following items:
    • Security strip
    • Call number label
    • Book strap
    • Bar-coded card
  • Materials submitted by Instructors must be in compliance with the Fair Use Provision of the U.S. Copyright Law.
  • The library accepts no responsibility for lost, stolen, or damaged materials.

Submitting Materials for Electronic Reserves

  • You may request an electronic copy of an article to be placed on Reserve (E-Reserves).
  • Limit materials for E-Reserves to single articles or chapters; several charts, graphs or illustrations; or other small parts of a work; a small part of the materials required for the course; copies of materials that a faculty member or the library already possesses legally (i.e., by purchase, license, fair use, etc.).
  • Digital media (audio, video, or e-book files) submitted for E-Reserves may be submitted by emailing the requested files to the Reserves Supervisor. The library is unable to make digital copies of physical media. Acceptable formats for digital media include:
    • Images: BMP, GIF, JPG, PNG, TIFF;
    • Audio: MP3,WAV;
    • Video: AVI, MOV, MPEG;
    • Text: DOC, PDF, PPT, TXT.
  • Include any copyright notice on the original submitted for E-Reserves with the appropriate citations and attributions to the source.
  • Access to E-Reserves will be limited to students enrolled in the class via a course password that will be emailed to you as the instructor of the course.
  • If an E-Reserve of an article is requested on the Reserves Request Form, the library will scan the article. Scanned articles will be available in PDF format. 1-2 paper copies may also be placed on Reserves if submitted by the faculty member.
  • Documents submitted for E-reserves should be clean, neat copies printed on white paper.
  • Remove staples from documents before submitting them.
  • Please allow 5-7 working days for materials to be processed. Materials are processed on a first-come, first-served basis in the order they are received.
  • Copyrighted materials submitted for E-Reserves may be placed on Reserve for a short period (maximum of 1 session/semester). Such materials will be removed from E-Reserves at the end of this period.
  • Faculty members are responsible to obtain copyright clearance permission for materials that will be used repeatedly by the same instructor for the same class.

For more information on Reserves, please contact:

Kathy Spicer
Reserves Supervisor
562.944.0351, ext. 5602


Biola University
13800 Biola Ave. La Mirada, CA 90639